Terms
of Use

General Information | Terms & Conditions

Notification | Information contained in this brochure is not an offer or a contract.  The transportation of guests and baggage on Atlas Ocean Voyages’ vessels is provided solely by the Operator. It is governed by the Terms and Conditions printed in the Guest Ticket/contract.  Upon the first to occur of receipt of the Guest’s deposit or the Guest’s receipt of confirmation letter/invoice from Atlas Ocean Voyages concerning the rights and obligation of you and Atlas Ocean Voyages.  All bookings are subject to the cancellation provisions set forth herein by Atlas Ocean voyages.   

You confirm Your understanding and acceptance of the conditions and these printed conditions by paying booking deposits and otherwise paying any part of your Vacation (Tour). If you do not understand and accept these Conditions, you should not make payment to Us.

Fares | Fares quoted are per person, cruise-only, in U.S. dollars, and are based on double occupancy. All fares, special offers and inclusions may be changed or withdrawn from any voyage at any time without notice. Fares include all standard shipboard services and facilities plus all select alcoholic beverages, gratuities for housekeeping, dining, and bar staff. The Cruise Fare does not include air, cruise port tax, security, navigation, berthing, stevedoring, or baggage handling/storage charges. Additionally, it does not include fuel surcharges, fees, or charges imposed by governmental or quasi-governmental authorities, shore excursions, sightseeing or meals ashore, taxes, visa fees, laundry or valet service, or any item or service whatsoever. Lastly, it does not include medical treatment, expenses incurred on board or ashore in connection with medical treatment, medical condition, medical debark, or spa services for which separate charges may be imposed.

Deposit and Payment Policy | Bookings made more than 120 days from sailing are required to make an initial deposit within three days of bookings as follows:

  • $1,000 per guest for stateroom categories
  • 25% for suite categories

Bookings made within 120 days of sailing must make a payment in full at the time of booking. Atlas Ocean Voyages reserves the right to cancel any booking not fully paid at the time of final payment. Payments may be made by Visa, MasterCard, American Express, Discover. Checks are accepted for deposit and final payment. Once a deposit is made, all changes are subject to an administrative fee. Atlas Ocean Voyages accepts no responsibility for credit card processing fees independently assessed by issuing banks. None of these fees separately charged by the issuing banks accrues to the benefit of Atlas Ocean Voyages, nor do they accrue to the benefit of Atlas Ocean Voyages’ credit card processing bank.

Suite Services | Full in-room dining in suite accommodations is available during dining hours. Complimentary wash and fold laundry service in suites applies to 1 bag.

Third Guests | Fares are available and vary by voyage

Children, Infants, and Unaccompanied Minors | Any guest under 18 must be accompanied by and occupy the same stateroom as an adult 18 years or older. Guests under 18 cannot participate in any Atlas Ocean Voyages shore excursions or land tours unless accompanied by an adult.  Infants must be 12 months of age or older at the time of boarding, not including Antarctica Sailings. Children traveling to Antarctica must be at least eight years of age.  Atlas Ocean Voyages does not provide for the care, entertainment, or supervision, especially for children.

Pregnancy | Atlas Ocean Voyages cannot accommodate guests who will have entered their 24th week of pregnancy by the beginning of or at any time during the cruise.

Cancellation and Refunds | A 100% cancellation fee will be imposed as indicated below for non-appearance at the port of Cruise embarkation at the scheduled time of departure or in the absence of written notice.

Refunds of payments received will be made when Atlas Ocean Voyages receives written notice of cancellation, as indicated by the Cancellation Fee Schedule listed here.  Cancellation notices must be in writing and received by Atlas Ocean Voyages no later than the day before cancellation penalties are assessed. Guests who cancel within the indicated periods are subject to the following per-person cancellation fees indicated below. In addition, changes to a reservation will incur a $50 per Guest change fee.

Cancellation Schedule:
Our standard cancellation fee schedule begins at 120 days prior to sailing. See cancellation schedule below.

DAYS PRIOR TO VOYAGE START DATECANCELLATION AMOUNT
Deposit – 121 days prior$250 Per Person Administration Fee
120 – 91 days prior25% Cancellation Fee
90 – 76 days prior50% Cancellation Fee
75 – 46 days prior75% Cancellation Fee
45 – 0 days prior (including non-appearance at the port of cruise embarkation at the scheduled time of departure)100% Cancellation Fee

Travel Insurance |  We highly recommend that all guests purchase comprehensive travel insurance that includes Medical and Baggage Protection, as well as Trip Cancellation/Interruption insurance to cover the full purchase price of the cruise, including air and land program costs.  Your Travel Agent can provide additional information regarding these insurance programs, specifically designed, and economically priced exclusively for our guests.

Changes to a Reservation | Changes to a reservation after deposit will result in the assessment of a $50 per Guest Change in Reservations fee. Guests are responsible for any additional costs incurred because of these changes.  No refund will be made for unused or partially used portions of the cruise, air, or land program, including shore excursions.

Itinerary | Itineraries, including points of embarkation and debarkation, are at the discretion of Atlas Ocean Voyages and may be modified up to and during the voyage.  Atlas Ocean Voyages reserves the right to amend, cancel or make substitutions for any travel component without prior notice to the Guest, including hotels, ports of call, or other modes of transportation if, in its opinion, the situation requires change or cancellation of arrangements. Atlas Ocean Voyages does not assume responsibility or liability for any loss, inconvenience, or expense incurred by guests due to changes or cancellations.   When practicable, Atlas Ocean Voyages will promptly notify guests or their Travel Advisor of a cruise itinerary change.

Baggage Policy | Luggage for Atlas Ocean Voyages guests must be handled to pursue airlines’ regulations and tariffs, government security requirements, and ground operators. Luggage exceeding these limitations will be subject to charges as set forth by the individual operators, including excess baggage charges. Fees for checked luggage are now standard and are the responsibility of the Guest.  Please check with your airline (s) for their respective luggage policy.  Atlas Ocean Voyages reserves the right to refuse any items that may be considered dangerous (explosives, firearms, liquid oxygen, combustible, or illegal items.)  Atlas Ocean Voyages reserves the right to search any baggage for security reasons. All hand-carried luggage and personal effects are always the responsibility of the Guest. Atlas Ocean Voyages is not responsible for the loss of or damage to guests’ luggage.  Baggage insurance is recommended.  Luggage and personal belongings will be taken off the ship upon guest debarkation.   Under no circumstances will luggage be kept onboard without the owner of such luggage being on the vessel. No baggage or items heavier than 70 lbs. will be loaded onto or off-loaded from our vessels. Please refer to the ticketed contract, printed in the Guest Ticket/contract for all applicable terms and conditions.

Travel Documentation | All Guests must have passports valid for six months following disembarkation and necessary visas when boarding. The Guest’s responsibility is to ensure that they have all necessary documents to participate in the cruise or cruise tour they have purchased. Atlas Ocean Voyages accepts no responsibility for obtaining required visas but may advise U.S. and Canadian Guest-only of visa or other immigration requirements. Travel documents are issued approximately 25 days before departure.

Documentation and Visas | Passport and Visa requirements and regulations regarding vaccination certificates and other health requirements vary by destination. It is the sole responsibility of each Guest to obtain and have available the appropriate valid travel and health documents for their chosen itinerary. Any guest traveling without proper documentation will not be allowed to board the vessel. No refund of cruise fare or any other travel components purchased from Atlas Ocean Voyages will be issued. Due to airline security measures, your passport name must match your airline ticket name, or you may be denied boarding. Atlas Ocean Voyages accepts no responsibility for obtaining required visas or advising guests of visa or other immigration requirements beyond the guidelines indicated. Passport Cards or copies of Passports are not accepted.

Independent Travel Arrangements | Atlas Ocean Voyages has no responsibility regarding air or land arrangements made by non-refundable, restricted travel, or frequent flyer tickets. This exclusion of liability includes consequences to independently arrange air or land travel that may result in last-minute changes in the embarkation or debarkation ports, missed cruise elements, and sailing in part or whole with delays in arrival at any airport port locations.

Alcohol Policy | Atlas Ocean Voyages will refuse and prohibits the sale or service of alcoholic beverages to guests under the age of 18 years. Guests are kindly reminded to consume alcohol in moderation. Atlas Ocean Voyages reserves the right to prohibit and retain all alcohol bought ashore for consumption on the vessel.

Medical Services | Our vessels are equipped with limited medical facilities and staffed by internationally accredited medical personnel.  Customary Emergency room fees and fees for routine evaluation and administration of medicine apply for medical services. Guests needing special services, including wheelchairs, motorized scooters, oxygen therapy, etc., must advise Atlas Ocean Voyages in writing at booking or deposit time. Please note some ports of call may not be suitable for guests with limited mobility and preclude debarkation with or without the aid of a wheelchair or motorized scooter; Atlas Ocean Voyages has the right to refuse or revoke passage to anyone who, in its judgment, is unfit for travel or whose comfort on board may be compromised due to the situations beyond the care that can be provided by Atlas Ocean Voyages

Conditions Beyond Control, Responsibility | Atlas Ocean Voyages accepts no liability or responsibility, whether occasioned by railroad, motorcoach, private car, boat, aircraft, or any other conveyance, for any injury, damages, loss, accident, delay, or irregularity which may be occasioned either by reason or defect, through the acts or defaults of any company or person, or in carrying out the arrangements of the cruise or Cruise Tour, as a result of any cause beyond the control of Atlas Ocean Voyages. Guests expressly release Atlas Ocean Voyages from all claims for loss or damage to baggage or property, personal injuries, or death. Additionally, loss from delay arises from the acts, omissions, or negligence of any other party, such as air carriers, hotels, shore excursion operators, restaurateurs, transportation providers, medical personnel, ship owners, ship operators, or other providers of services or facilities. All arrangements made for Guests with independent contractors, including medical services, are made solely for Guests’ convenience. And are done at the Guest’s own risk and cost. Atlas Ocean Voyages shall not be liable for delay or inability to perform any portion of the cruise or cruise tour caused by or arising out of strikes, lockouts, labor difficulties, or shortages whether or not the Carrier is a party to it.  Additionally, Atlas Ocean Voyages is not responsible for delays caused by explosions, fire, collision, stranding, or foundering of the vessel. Or breakdown or failure of or damage to the vessel or its hull or machinery or fittings howsoever and whose soever any of the same may arise or be caused, or civil commotion, riot, insurrection, war, government restraint, pandemic, requisitioning of the vessel, political disturbance, acts or threats of terrorism, inability to secure or failure of supplies including fuel, Acts of God, force majeure or other circumstances beyond the control of Atlas Ocean Voyages.

Cancellation by Atlas Ocean Voyages | Atlas Ocean Voyages reserves the right to withdraw and cancel a cruise or Cruise Tour or to make changes in the itinerary and hotel accommodations whenever, in its sole judgment, conditions warrant. In the event of a charter, truces, lockouts, riots, or stoppage of labor from whatever reason whatsoever, the Owner or Operator of the vessels identified in the brochure may, at any time, cancel, advance, or postpone any scheduled cruise or cruise tour and may, but is not obligated to, substitute another vessel or itinerary. Atlas Ocean Voyages shall not be liable for any loss whatsoever to Guests because of any such cancellation, advancement, or postponement. Atlas Ocean Voyages shall not be required to refund any amount paid by any Guest who must leave the Cruise Tour prematurely for any reason. Nor shall Atlas Ocean Voyages or the owners or operators of the vessels identified in Atlas Ocean Voyages’ brochure be responsible for the lodging, meals, return transportation, or other expenses incurred by Guest.

Land Programs Cancellation Policy | Pre- and post-expedition hotel packages and land programs must be cancelled 90 days prior to expedition departure or 100% Cancellation Fee will apply. If you’re expedition is departing with 30 days, please call for availability and pricing. Pricing is subject to change at any time without notice.

Antarctica Drake Express or Drake Fly & Sail Expeditions | Atlas Ocean Voyages will make every effort to ensure the Antarctica Fly & Sail programs take place, but due to weather conditions, flying in this region can be difficult and is beyond our control. The interruption policy for Atlas Ocean Voyages’ Drake Express or Drake Fly & Sail Expeditions is set forth in the Contingency Plan linked here.

Promotional Terms of Use

March Savings Event

March Savings Event promotion applies to new bookings made between March 7 and April 8, 2024 on select expeditions departing March through December 2024. Fares are quoted in U.S. dollars per person, based on double occupancy and include Second Guest Sails FREE plus additional Bonus Savings. Single Explorer Fares are available, however, fares for third guests are not discounted. Other staterooms may be available at discounted fares. Air, shore excursions, government fees and taxes are additional. Offer is combinable with Loyalty Savings, Sail More Save More, Military Edge Savings and other offers. Bonus Savings amount is up to $3,000 for suites ($1,500 per guest) and up to $1,500 for staterooms ($750 per guest) and vary by expedition and suite or stateroom category selected. Fares are subject to increase at any time without notice. Special offers and inclusions are capacity controlled and may be changed or withdrawn from any expedition at any time without notice. U.S. and Canadian travelers may require visas for travel. Additional restrictions may apply.

Free Shore Excursions

Book by April 8. FREE Shore Excursions offered on select South America and Caribbean expeditions are available for all guests in a suite or stateroom. Excursions are capacity controlled and may be changed or withdrawn at any time without notice. Cash refunds or credits will not be provided for non-participation. Additional terms and conditions, including age and mobility restrictions, may apply.

Epicurean Expeditions

Fares are quoted in U.S. dollars per person, based on double occupancy and include Second Guest Sails FREE. SOAR. EXPLORE. SAVE. offer is valid for all 2023/2024 expeditions. Air, shore excursions, taxes, port charges and fees are additional. Single guests receive a reduced single supplement. Fares for third guests are not discounted. All Epicurean Expeditions include a FREE Cultural Immersion. FREE Cultural Immersion events and Gastronomic Guests may be changed at any time without notice. FREE use of marina water toys may be available in select ports on Europe expeditions subject to sea and weather conditions and applies to non-motorized water toys only. Motorized water toys, if available, are an additional charge. Reservations must be made and paid for on board, are subject to availability and capacity controlled. Fares for third guests are not discounted. Offer is not combinable with any other offers or savings. Fares are subject to increase at any time without notice. Special offers and inclusions may be changed or withdrawn from any voyage at any time without notice. Additional restrictions may apply. For full terms and conditions, contact your preferred Travel Advisor or Atlas Ocean Voyages.

Polar Expeditions

Fares are quoted in U.S. dollars per person, based on double occupancy and include Second Guest Sails FREE. Air, shore excursions, government fees and taxes are additional. Single guests receive a reduced single supplement. Fares for third guests are not discounted. All Polar Expeditions include a FREE Cultural Immersion. FREE Cultural Immersion events may be changed at any time without notice.

Antarctica expeditions beginning or ending in Ushuaia include a FREE 1-Night Pre-Cruise Hotel Stay and FREE Private Charter Jet Service between Buenos Aires and Ushuaia. Antarctica expeditions ending in Ushuaia include a FREE Cultural Immersion in Tierra del Fuego. *NEW Antarctica Flight Experience expeditions beginning or ending in King George Island include charter flight options between Punta Arenas and King George Island, and pre-/post-expedition hotel options in Punta Arenas. FREE Cultural Immersion in Punta Arenas to be announced at a later date. For your charter flight between Ushuaia and Buenos Aires, you are allowed one checked luggage item with a maximum weight of 50 lbs. You are also allowed one carry-on item at a maximum of 17.6 lbs. For your charter flight between Punta Arenas and King George Island on Antarctica Drake Express and Drake Fly & Sail expeditions, you are allowed one checked luggage item with a maximum weight of 42 lbs. You are also allowed one carry-on item at a maximum of 11 lbs. FREE Private Charter Jet Service will be provided between Oslo and Longyearbyen for the following Arctic expeditions: World Traveller – August 6, 2023 | August 11, 2023 | August 19, 2023 | August 30, 2023. FREE Private Charter Jet Service will be provided from Kangerlussuaq for World Navigator August 21, 2024, and to Kangerlussuaq for World Navigator September 1, 2024, via New York (JFK). For charter flights between Oslo and Longyearbyen, you are allowed one checked luggage item with a maximum weight of 50 lbs and one carry-on item at a maximum of 11 lbs.

Offer is not combinable with any other offers or savings. Fares are subject to increase at any time without notice. Special offers and inclusions may be changed or withdrawn from any voyage at any time without notice. Additional restrictions may apply. For full terms and conditions, contact your preferred Travel Advisor or Atlas Ocean Voyages.

Military Edge

Military Edge Savings of up to 20% applies to cruise fare for ALL former, active, reserve, and retired U.S. and UK Ministry of Defence Veterans, surviving qualifying military spouses, and the entire booking. Savings also apply to UK Ministry of Defence core Civil Servants, bereaved family members, officers and non-commissioned officers of the tri-service Cadet Forces (aged over 16) and NATO personnel posted to the UK on active service. Savings program is capacity controlled, available on select expeditions and is combinable with select offers. For U.S. veterans, a copy of a valid Military ID and Common Access Card/CAC (for surviving spouses) must be provided prior to final payment. For UK Ministry of Defence members, a copy of the Defence Privilege Card must be provided prior to final payment. Bookings are not transferable. Fares are subject to increase at any time without notice. Special offers and inclusions may be changed or withdrawn from any voyage at any time without notice. Additional restrictions may apply.

SINGLE EXPLORER SAVINGS

With our Single Explorer Savings, solo travelers will receive a savings on stateroom categories E1, E2, A1, A2, B1, B2, and AO. Suites are excluded and savings amount varies by expedition and stateroom selected. Single Explorer Savings are subject to change or withdrawal at any time without notice.

SECOND GUEST SAILS FREE

Fares are quoted in U.S. dollars per person, based on double occupancy and include Second Guest Sails FREE. Air, shore excursions, government fees and taxes are additional. Single guests receive a reduced single supplement. Fares for third guests are not discounted. Offer is not combinable with any other offers or savings. Fares are subject to increase at any time without notice. Special offers and inclusions may be changed or withdrawn from any voyage at any time without notice. Additional restrictions may apply. For full terms and conditions, contact your preferred Travel Advisor or Atlas Ocean Voyages.

ATLAS LOYALTY CLUB

Enrollment is automatic after completing your first Atlas Ocean Voyages expedition of seven nights or longer. Exclusive Loyalty Savings of up to 20% applies to select expeditions. Exclusive Loyalty Savings is combinable with select promotions and offers, including the 5% Onboard Bookings Savings if the next expedition is booked while on board. Onboard Credit is not combinable or stacked with other reward-level Onboard Credit benefits. Atlas Yacht Club benefits, Exclusive Loyalty Savings, and Onboard Booking Savings may be modified or withdrawn at any time without notice. Additional restrictions may apply.

SAIL MORE SAVE MORE

Sail More Save More promotion applies to new bookings on select back-to-back expeditions. Per guest fares are quoted in U.S. dollars and based on Adventure Oceanview Stateroom (AO) double occupancy, where Second Guest Sails FREE has already been applied. Air, land excursions, taxes, port charges and fees are additional. Guests who book 2 back-to-back expeditions receive a 20% savings on each expedition and 2 FREE Cultural Immersions. Guests who book 3 back-to-back expeditions receive a 15% savings on each expedition and 3 FREE Cultural Immersions. Fares are subject to increase at any time without notice. Special offers and inclusions may be changed or withdrawn from any voyage at any time without notice. Sail More Save More promotion is not combinable with current offer, but may be combined with Military Edge Savings or Loyalty Savings. Call for details. Additional restrictions may apply. For full terms and conditions, contact your preferred Travel Advisor or Atlas Ocean Voyages.

Always Included

  • FREE cultural immersion
  • FREE gourmet dining with ever-changing menus
  • FREE unlimited beverages, including fine wines, spirits and craft beers
  • FREE open bars and lounges, including 24-hour bar service with specialty canapés
  • FREE stocked in-room minibar
  • FREE specialty coffees, teas and fresh-pressed juices
  • FREE afternoon and high tea
  • FREE champagne and gourmet canapés during meet and greet
  • FREE 24-hour room service, including spirits, wine and beer
  • FREE L'OCCITANE bath amenities
  • FREE pre-paid gratuities
  • FREE use of walking sticks and binoculars
  • FREE reusable water bottle
  • FREE butler service and expanded room service menu in suites

Exclusively on Polar Expeditions

  • FREE cultural immersion
  • FREE private charter jet service*
  • FREE enrichment lectures and destination briefings
  • FREE shore landings led by expert field guides
  • FREE escorted sightseeing safaris by Zodiac
  • FREE polar plunge
  • FREE Atlas Ocean Voyages parka and vest
  • FREE use of knee boots
  • FREE private group transfers between airport and yacht*
  • FREE 1-night pre-cruise hotel stay on all Antarctica expeditions
  • FREE 1-night post-cruise hotel stay on select Antarctica expeditions
*Available on Antarctica and select Arctic expeditions

Exclusively on Epicurean Expeditions

  • FREE cultural immersion includes culinary experience ashore, such as local market visits, specialty tastings and more
  • FREE Josper Grill Dining Experience at 7AFT Grill
  • FREE culinary presentations and wine tastings
  • FREE cooking demonstrations and cuisine tastings
  • FREE events hosted by a Tastes & Traditions Expert on select expeditions
  • FREE Atlas Ocean Voyages backpack
  • FREE use of water toys on select expeditions

Exclusively on Cultural Expeditions

  • FREE cultural immersion
  • FREE enrichment programs and workshops on select expeditions
  • FREE authentic, local experiences and on board events on select expeditions
  • FREE Josper Grill Dining Experience at 7AFT Grill
  • FREE Atlas Ocean Voyages backpack
  • FREE use of water toys on select expeditions

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